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Military Treatment Facility Uniform Business Office (Ubo) Manual

By Department of Defense

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Book Id: WPLBN0000181220
Format Type: PDF eBook
File Size: 1.4 MB
Reproduction Date: 2005
Full Text

Title: Military Treatment Facility Uniform Business Office (Ubo) Manual  
Author: Department of Defense
Language: English
Subject: Military, Armed Forces., National defense.
Collections: Military and Armed Forces Library Collection
Publication Date:
Publisher: Department of Defense


APA MLA Chicago

Defense, D. O. (n.d.). Military Treatment Facility Uniform Business Office (Ubo) Manual. Retrieved from

Government Reference Publication

Excerpt: The purpose of the Military Treatment Facility Uniform Business Office Manual (hereby referred to as the “UBO Manual”) is to provide a uniform management system for Military Treatment Facility (MTF) business office functions. Specifically, this Manual outlines business practices for Medical Services Account (MSA), Third Party Collection (TPC), and Medical Affirmative Claims (MAC) (formerly Third Party Liability (TPL)) activities. MSA activities involve the billing of individuals and other Government Agencies for services rendered in MTFs. TPC activities involve the billing of health insurance, medical service, or health plan agreements on behalf of beneficiaries for treatment provided in MTFs. MAC activities involve the billing of all forms of liability insurance: automobile, products, premises and/or general casualty, homeowner’s, renter’s, medical malpractice (by civilian providers), or workers’ compensation (other than Federal employees). Establishing and following uniform guidelines meet D.O.D. Health Affairs and Comptroller requirements for a consistent and equitable structure.

Table of Contents
TABLE OF CONTENTS Page FOREWORD 2 TABLE OF CONTENTS 3 APPENDICES 5 LIST OF PRESCRIBED FORMS 6 LIST OF OPTIONAL FORMS 6 TABLES 6 REFERENCES 7 CHAPTER - 1 GENERAL INFORMATION 9 C1.1. Purpose 9 C1.2. Responsibilities 9 CHAPTER - 2 THE MTF BUSINESS OFFICE 12 C2.1. Functions 12 C2.2. Establishment 12 C2.3. Audit and Evaluation 12 C2.4. Location 13 CHAPTER - 3 MEDICAL SERVICES ACCOUNT 14 C3.1. General 14 C3.2. Appointment of the MSA Officer 14 C3.3. Responsibilities of the MSA Officer 14 C3.4. Transferring MSA Officer Responsibilities 15 C3.5. Temporary Absence of the MSA Officer 16 C3.6. Change Funds 16 C3.7. Minimum Internal Controls 17 C3.8. Responsibility for Loss of Funds and Action To Be Taken 18 C3.9. Commingling of Funds 19 C3.10. Appropriation Reimbursements and Rates 19 C3.11. Accounts Receivable 19 C3.12. Billing Procedures 19 C3.13. Collection and Disposition of Subsistence Charges 26 C3.14. Forms of Acceptable Payment 26 C3.15. Cash and Sales Journal 27 C3.16. DD Form 1131, Cash Collection Voucher 28 C3.17. Uncollectible or Dishonored Checks 29


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